Privacy notice
Content
We understand the importance of data. We protect you not only in the courtroom, but from the moment you come to us for help with your problem.
Miller Law Firm (“we”) is committed to protecting your personal data and does everything possible to safeguard it.
This Data Processing Notice (“Notice”) contains up-to-date information about how your data is processed and your rights regarding it.
By accepting this Policy (“Privacy Notice”), you (the data subject) consent to our processing of your personal data in accordance with this Policy.
If you do not agree with this Policy (“Privacy Notice”) or any changes that may be made to it in the future, you are not authorized to use the website office@millerlawfirm.ua.
Goal
In essence, this Notice is a document that provides basic information about the Data Controller and describes how we collect, use, store, and disclose personal data.
It applies to our website and the data we may collect through social media platforms such as Facebook and Instagram; the “Robota.ua” platform; the “Union of Dead Lawyers” media outlet; and the Telegram messaging app.
Why This Notice Is Important to You
It is important that you read this Notice and understand how your personal data is processed and what rights you have regarding it. We want you to know:
- Who is the controller of your personal data under data protection laws?
- What rights you can exercise and how exactly to do so.
- How we protect your personal data and to whom we may disclose it
Information Regarding the Data Subject
| Owner | Miller Law Firm, EDRPOU code: 41045080 |
| Registered Address | 04071, Ukraine, Kyiv, 4 Vvedenska St., Office 1 |
| Email: | office@millerlawfirm.ua — for general inquiries. Please note that for privacy-related questions, you must include “Privacy” in the subject line. |
| Contact Phone Number | +380 (67) 275 82 34 |
Entities
With regard to us, you, as a data subject, may be a visitor, a potential customer, a customer, or a job applicant:
| Category of Entities | Category Description |
| Visitor | Everyone who visits our website, Facebook, and Instagram. |
| Prospective customer | Visitors who have initiated communication with us but are not yet using our services (for example, they have submitted an inquiry) |
| Client | Everyone who uses our services |
| Candidate | Visitors who have filled out the form and sent us their resume |
The nature of the data and the purpose for which we collect it
The data we collect and process through our website, social media, and messaging apps is divided into the following categories:
- technical information;
- data provided by visitors;
- data obtained from three people
Please note that we do not process the personal data of visitors under the age of 18. If you become aware that we are processing a child’s personal data, please notify us at office@millerlawfirm.ua
Technical Information. When you visit our website, certain data is collected automatically. We need this technical data to operate, maintain, and improve our websites. This data includes, in particular, your IP address, cookies (including those from third parties), MAC address, geolocation, Internet service provider name, domain name, browser type, and operating system, information about the website or link from which you were redirected to the store, the date, time, and duration of the session—session ID.
Data obtained from three individuals. We may obtain information from the following sources:
- social media platforms such as Facebook and Instagram;
- Telegram messenger;
- the “Robota.ua” platform
- “The Union of Dead Lawyers” media outlet
| Information you can provide to us: | |
| Please note: We collect only technical information from visitors to our website | |
| potential customer | name, email address, and any information you may leave us in a message |
| client | passport information, payment details, receipts, audio recordings of our conversations, and any other necessary information we may obtain while providing our services to you |
| Candidate | name, email address, information from your resume (including links to social media profiles, educational background, information about previous or current employment, date of birth, phone number), and any information you may include in a message you send us |
| Important. To improve the quality of our services, we may record our conversations. We will notify you before we begin recording. We guarantee the security and confidentiality of our conversations. Access to the recording is limited to a select group of individuals with elevated access privileges. It is stored until the recording is transcribed into text, at which point it is deleted. For more information on how we protect your data, please see the |
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More information about the data we collect:
| When | Purpose | List of Personal Data | Legal basis for processing | Retention period |
| Potential customers | ||||
| You consent to marketing | Marketing | Consent | 1 year from the date of the last communication or until consent is withdrawn | |
| You submit a request on the website | Request processing, consultation regarding services | Name: Email: Information from the message you may leave us |
Legitimate interest | 1 year from the date of the last communication |
| Customers | ||||
| You consent to marketing | Marketing | Email Phone number |
Consent | 3 years from the date services are completed or until consent is withdrawn |
| You are entering into a service agreement with us | Service Provision | Identification information Payment information Receipts Audio recordings of our conversations Other necessary information that we may obtain while providing our services to you |
Performance of a legal transaction | 3 years from the date of the last order/communication |
| You pay for services under the contract | Compliance with the law | payment details Receipts | Legal obligation | The retention period is established by law |
| Candidates | ||||
| You are applying for a position with us | Search for Employees/Contractors/Interns | Name Information from your resume (including links to social media profiles, educational institution, information about previous/current employment, phone number) Information from the message you may leave for us |
Legitimate interest | 1 year from the date of the last communication |
| You are applying for a position with us | Search for Employees/Contractors | Date of Birth | Legal obligation | 1 year from the date of last communication |
| Data Collected Automatically (Visitors, Applicants, Customers, Prospects) | ||||
| You are using our website | Website Functionality | ; Technical data | Legitimate interest | up to 2 years |
| You have consented to the use of cookies | Analytics, Statistics | Cookies | Consent | up to 2 years |
| Data collected from three individuals (visitors, applicants, customers, and potential customers) | ||||
| You interact with our accounts on Facebook, Instagram, and Telegram | Analytics, Marketing | Name; Photo; Comments; Other data that may be collected from Facebook, Instagram, and Telegram. |
Legitimate interest | As defined by the data processing policies of Facebook, Instagram, and Telegram |
| “Union of Dead Lawyers” Media | Candidate Search | Name Resume Message you can leave for us |
2 years | |
| “Robota.ua” Platform | First and Last Name Photo Phone Date of Birth City of Residence Desired Position Work Experience Other information you can add to your account Resume |
As specified in Robota.ua’s data processing policy | ||
| Data Collected When You Interact With Us (Visitors, Applicants, Clients, Prospective Clients) | ||||
| You are contacting us via email | Services | Name: |
Performance of the transaction | Until the end of service provision + 3 years |
You may exercise your right to have your data deleted. In this case, your data will be deleted from our servers within 30 days of your request.
| Please note: The right to have your data deleted is not absolute—we cannot delete any of your data that we are required by law to retain. |
Information Regarding the Transfer of Your Data to Third Parties
Your data is stored and processed on our server in Germany. We may share your personal data with our employees, contractors, or partners for the purpose of fulfilling the contract. We also share your data for the following reasons:
| Consent | We process your personal data based on your explicit consent. |
| Compliance with Legal Provisions | We will disclose your personal data to third parties to the extent necessary:
|
| Transfer to Third Parties | We transfer your personal data to third parties under a contract for processing on our behalf, which includes a list of appropriate technical and organizational measures designed to protect your personal data. We may transfer your data to specific companies, consultants, and contractors who provide certain services on our behalf. |
| We will ask for your consent if the transfer of data is not part of the performance of the contract. | |
Information regarding certain third parties:
| Third Parties | Purpose | Link to the data processing policy |
| We use Facebook to generate analytics and advertise our services | Links | |
| We use Instagram to track analytics and advertise our services | Links | |
| Telegram | We use Telegram to facilitate communication between us and data subjects | Link |
| Google Analytics | We use Google Analytics to generate analytics and statistics on the use of our website | Links |
| The Union of Dead Lawyers | We use the “Union of Dead Lawyers” media platform to search for candidates | Link |
| Robota.ua | We use Robota.ua to search for candidates | Link |
Data Protection Measures
We care about your data and use appropriate technical, physical, and organizational measures to protect it. These include, in particular:
| Technical Measures | secure HTTPS protocol, encryption and backup technologies, servers located in an EU country, corporate VPN, custom software. |
| Physical Security Measures | Restricted access to the premises, 24-hour office security, video surveillance. |
| Organizational Measures | Non-Disclosure Agreements (NDAs), internal policies, and guidelines. |
The Data Controller shall not be liable for any act or omission by third parties that results in the unauthorized disclosure of personal data or confidential information about the data subject.
A data subject may submit requests or complaints to the Data Controller regarding any potential unlawful actions related to the processing of personal data.
Information About Cookies
We use cookies to ensure the website functions properly. By using cookies, we collect technical information as described in the section“Data Content and the Purpose for Which We Collect It” and in our Cookie Policy.
If you wish to disable cookies, you can find instructions on how to manage your browser settings at the following links:
Rights of Data Subjects
As data subjects, you have the following rights:
| Law | Description |
| Right of Access to Information | You may request an explanation regarding the processing of your personal data |
| Right to Correct Information | You may change your information if it is inaccurate or incomplete |
| Right to Erase Information | You may send us a request to delete your personal data from our systems. We will delete it unless otherwise required by law. |
| Right to Data Portability | You can request all the data you have provided to us, as well as request that the data be transferred to another controller |
| Right to Restrict Processing | You may prohibit us, in whole or in part, from processing your personal data |
| Right to Object to Processing | You may object to the processing of your personal data |
| Right to Withdraw Consent | You may withdraw your consent at any time |
| Right to File a Complaint | If your request was not granted, you may file a complaint with the regulatory authority |
To exercise your rights, please send us an email at office@millerlawfirm.ua
If your request was not granted, you may file a complaint with the Ukrainian Parliament Commissioner for Human Rights by email at hotline@ombudsman.gov.ua or write a letter and send it to the following address: 01008, Kyiv-08, 21/8 Institutskaya St.
| Please note: The right to have your data deleted is not absolute—we cannot delete any of your data that we are required by law to retain. |
Updates to this Notice
This Notice and the legal relationships covered by it are governed by the Law of Ukraine “On the Protection of Personal Data.” Applicable laws and requirements regarding the processing of personal data are subject to change. In such a case, we will publish a new version of the Notice on our website.